Facility Management in Dubai: The Ultimate Preventive Maintenance Checklist for Villas & Commercial Spaces
Meta Description: Cut downtime and costs with this preventive maintenance checklist for Dubai properties. From HVAC and MEP to pools and life-safety systems, Hammer Facility’s in-house team keeps villas and commercial spaces running flawlessly.
Why Preventive Beats Reactive (Every. Single. Time.)
In Dubai’s climate, heat + dust + humidity = accelerated wear. Waiting for things to break is the most expensive way to run a property. Preventive maintenance extends asset life, reduces emergency call-outs, and stabilizes energy bills—whether you manage a private villa or a multi-tenant commercial site.
Quick wins you’ll feel within 90 days:
- Fewer breakdowns and tenant complaints
- Lower energy consumption (clean coils, balanced airflows, correct setpoints)
- Longer equipment life (bearings, belts, pumps, motors)
- Safer, compliant operations
The Master Checklist (Dubai Edition)
Use this as a baseline. Hammer Facility customizes task lists per asset register, OEM manuals, and occupancy profile.
1) HVAC (Chillers / Package Units / DX Splits / FCUs)
Weekly / Monthly
- Clean or replace filters; log ΔP across filters
- Inspect condensate drains; clear algae & check traps
- Wipe return/supply grilles; remove dust buildup
- Verify thermostat setpoints (villas: 23–24°C typical)
- Listen for abnormal fan/motor noise; check belt tension
Quarterly
- Deep clean coils (evaporator & condenser); straighten fins
- Check refrigerant pressures vs. OEM charts; inspect for leaks
- Calibrate sensors (temp, humidity, CO₂ where applicable)
- Test actuators and VFDs; verify airflow & balancing
- Inspect insulation for sweating/condensation
Annually
- Overhaul FCUs/AHUs (bearings, shafts, dampers)
- Service chiller/condensing units; oil analysis where applicable
- Validate BMS sequences (schedules, set-backs, alarms)
2) Electrical Systems
Monthly
- Thermal scan of DBs/MCCs (hot spots = loose lugs)
- Test RCD/RCBO trip operation; verify labeling
- Check emergency/exit lights; replace failures
- Inspect UPS/inverter health & battery runtime
Quarterly
- Tighten terminations; clean panels; torque to spec
- Load-test generators (commercial); exercise under load
Annually
- Comprehensive earthing test, insulation resistance tests
- Full single-line diagram review and update after any changes
3) Plumbing & Water Systems
Monthly
- Inspect pumps (pressure/flow, vibration, seal leaks)
- Check water tanks (levels, lids, screens, cleanliness)
- Test mixing valves; verify stable hot-water delivery
Quarterly
- Descale aerators and showerheads; clean strainers
- Flush low-use outlets to maintain water quality
Annually
- Tank cleaning & disinfection (per local best practices)
- Service water heaters/heat exchangers; replace anodes
4) Pools & Water Features (Villas & Facilities)
Daily / Weekly
- Test & balance pH, chlorine/bromine; record readings
- Skim, vacuum, backwash filters; inspect baskets
- Verify pump pressure and leaks; test safety devices
Monthly / Quarterly
- Inspect tiles, grouting, expansion joints
- Clean DE/sand filters thoroughly; check media condition
- Audit chemical storage and dosing equipment
Annually
- Replace filter media as required; pressure-test lines
- Electrical safety check for submersible lights & pumps
5) Fire & Life Safety (Commercial; Villas with systems)
Monthly
- Visual check: extinguishers, signage, evacuation plans
- Test manual call points & sounders (staggered by zone)
Quarterly
- Function test smoke/heat detectors; clean & recalibrate
- Inspect sprinkler valves/gauges; verify pump auto-start
- Test emergency lighting duration
Annually
- Full fire pump performance test
- Third-party fire system certification (where applicable)
6) Building Envelope & General
Monthly
- Inspect doors/windows seals; adjust closers & hinges
- Check roof drains/gutters; remove debris (sand builds up fast)
- Touch-up sealants/caulks in wet areas
Quarterly
- Pressure-wash façades where needed; inspect for hairline cracks
- Lubricate hinges, locks, rollers; replace worn weatherstrips
Annually
- Recoat exterior wood/metal; check waterproofing membranes
Sample Preventive Maintenance Calendar
Pro tip: Run this through a CMMS (computerized maintenance management system). Auto-generated work orders, photo logs, costs, and asset histories make audits painless.
KPIs to Keep You Efficient
- Reactive vs Preventive: target ≤ 20% reactive
- HVAC availability: ≥ 99% during occupied hours
- Energy intensity: track kWh/m² vs last year (post-coil clean)
- First-time fix rate: ≥ 85%
- Response/Resolution SLAs: e.g., Critical 1–2h / 6–8h
Villa vs Commercial: What Changes?
- Villas: comfort, pool care, discreet service windows.
- Commercial: uptime, after-hours works, tenant coordination, statutory testing, documented audits.
Why Hammer Facility?
- In-house MEP & HVAC team (no finger-pointing between vendors)
- Preventive plans tailored to your asset register
- Discreet, uniformed technicians with digital checklists and photo proof
- Energy-aware maintenance that cuts costs without cutting corners
Ready to stop firefighting and start optimizing?
Let’s build a preventive plan for your property. Contact Hammer Facility for a site assessment and a customized maintenance calendar.